When it comes to planning a conference, one of the most important decisions you will need to make is the venue. Take your time to find the conference venue that is the best fit for your event and don’t rush into this decision. A conference venue that is not a good fit can actually jeopardize your success and put a damper on the entire event. Here are some of the reasons why:
Location, Location, Location
You can host an amazing conference, but if it is in a location that is difficult and inconvenient for your guests to get to this will decrease the number of people who attend. A conference venue is in the middle of nowhere isn’t very welcoming for guests who don’t have vehicles and rely on public transit to get there. Your conference venue in Cheshire should be easily accessible for the majority of your guests, so that the location doesn’t hold them back from attending.
The Wrong Size
A conference venue that isn’t the right size for your event can cause a lot of problems. If it is too small, you run into issues because you will not have enough seating room or parking facilities available. You might end up having to turn away guests because there is just not enough room for them.
However, on the other end of the scale a conference venue can be too big as well. Not only will an oversized venue stretch your budget when a smaller one would do, but it will also feel empty and make it seem like your conference has poor attendance. When people see that only half of the chairs in the audience are filled, they will assume that your event wasn’t that popular. Ideally, the conference venue should be just the right size to accommodate the amount of guests you anticipate – with about 15-20% extra in case you get a few more guests than you expect.
A Lack of Technological Equipment
These days, tech is important when it comes to running a conference. Your presenters will need to be able to showcase videos and slideshows, your guests will need Wifi and you might also want to have video screens and other media. If the conference venue isn’t equipped to deal with this, this can really disrupt your conference. The last thing you want is to have a lot of technical difficulties and to have your presenters not be able to give their talks due to a lack of the appropriate equipment at your facility.
When it comes to putting together a conference at a venue, it’s the staff that really make the difference between an average venue and a great venue. Take the time to meet the staff whom you will be dealing with directly if you decide to book the venue. If they are unhelpful, they can really put a damper on the event. The staff at the venue should be working to help you in any way that they can so that you can host the best event possible. If they are not able to do this, you might want to look somewhere else because planning your event will quickly become a headache.
Doesn’t Fit Your Budget
You might think that you can stretch your budget to accommodate that conference venue that you really want – you’ll just skimp on the other aspects to compensate. However, although you might have a nice expensive venue your guests will notice the sub-par food or mediocre speakers. You won’t have enough left over for advertising and promotion and if things go wrong you won’t be prepared with an emergency fund. It’s better to choose a venue that fits comfortably within your budget so that you can have enough left over to cover all of the other parts of the event as well.
These are just a few of the reasons why the wrong conference venue can really put a damper on your event. The good news is that the right conference venue, such as Carden Park in Cheshire, can have a positive effect on your event and can make it even more awesome. When you find the perfect place to host your conference, everything just clicks and the event will go as smoothly as possible.